Module 6 Appendix

A. Change Process Capability Questionnaire (CPCQ)

How would you describe the approach to quality improvement in your medical group or clinic

 strongly disagreesomewhat disagreeneither agree or disagreesomewhat agreestrongly agreeNA
1. Clinicians in our medical group/clinic believe that high quality care is very important123458
2. We have greatly improved the quality of care in the past year123458
3. We choose new processes of care that are more advantageous than the old to everyone involved (patients, clinicians, and our entire medical group/clinic)123458
4. Our resources (personnel, time, financial) are too tightly limited to improve care quality now123458
5. Our medical group/clinic operations rely heavily on organized systems123458
6. The thinking of our leadership is strongly oriented toward systems123458
7. Our medical group/clinic attaches more priority to quality of care than to finances123458
8. The clinicians in our medical group/clinic espouse a shared mission and policies123458
9. The clinicians in our medical group/clinic adhere to medical group/clinic policies123458
10. Our medical group/clinic leadership is strongly committed to the need for quality improvement and for leading that change123458
11. Our medical group/clinic has well-developed administrative structures and processes in place to create change123458
12. Our medical group/clinic is undergoing considerable stress as the result of internal changes123458
13. The working environment in our medical group/clinic is collaborative and cohesive, with shared sense of purpose, cooperation, and willingness to contribute to the common good123458
14. The clinicians in our medical group/clinic are very interested in improving care quality123458
15. We have many clinician champions interested in leading the improvement of care quality123458
16. Our medical group/clinic understands and uses quality improvement skills effectively123458
17. The leaders of our efforts to improve care quality are enthusiastic about their task123458
18. Our medical group/clinic has a well-defined quality improvement process for designing and introducing changes in the quality of care123458
Our medical group/clinic has used the following strategies to implement improved care quality…
 strongly disagreesomewhat disagreeneither agree or disagreesomewhat agreestrongly agreeNA
19. Providing information and skills-training123458
20. Use of opinion leaders, role modeling, or other vehicles to encourage support for changes123458
21. Changing or creating systems in the medical group/clinic that make it easier to provide high quality care123458
22. Removal or reduction of barriers to better quality of care123458
23. Organizing people into teams focused on accomplishing the change process for improved care123458
24. Delegating to non-physician staff the responsibility to carry out aspects of care that are normally the responsibility of physicians123458
25. Providing to those who are charged with implementing improved care the power to authorize and make the desired changes123458
26. Using periodic measurement of care quality for the purpose of assessing compliance with any new approach to care123458
27. Reporting measurements of individual or care unit performance for comparison with their peers123458
28. Setting goals and benchmarking rates of performance quality at least yearly123458
29. Customizing the implementation of any care changes to each site of care123458
30. Use of rapid cycling, piloting, pre-testing, or other vehicles for reducing the risk of negative results from introducing organization-wide change in care123458
31. Deliberately designing care improvements so as to make physician participation less work than before123458
32. Deliberately designing care improvements to make the care process more beneficial to the patient123458

B. Case Example

OnlyOneforMiles

The practice OnlyOneforMiles is interested in working with you to implement panel management and to improve their diabetes care. The CMO is excited about the project and responds to your emails to them about the project within a day. You schedule a meeting with him. You ask him to identify key individuals who might participate on the Care Model project team for the intervention period. He says okay. When the day of the meeting comes, Dr. Enthusiasm shows up for the meeting. But no one else is with him. You ask where the others are and he says that everyone was too busy that day to join.
As the two of you visit about project expectations, he mentions that the CEO is not interested in participating and is concerned the project and changes will make the practice lose money. The practice is also implementing its EHR in the next two months and so staff and clinicians are stretched thin. Despite the challenges, the practice is financially fairly stable, and has a low rate of clinician and staff turnover. The practice recently began to transition to care teams from traditional physician-centric models, which has been causing some conflict, but so far things are going okay with that change.

Dr. Enthusiasm is excited about working with you as he thinks it complements the change to care teams and might help improve them. He also thinks that the practice should try to implement panel managers and wants a practice facilitator to help. He wants to know next steps to starting work with you. Dr. Enthusiasm’s practice is located in a semi-rural community and is one of the only sources of primary care for low-income patients in the region.

C. Sample data inventory form

 

Department: 
Date: 

 

Information being collected (summary – Optional: attach copy of variables collected to this form)

Source for data

For what patients or activities?

For what purpose? (Fed gov, payer, practice internal QI, other - provide details)

Data source/Method?(Electronic registry (name), paper survey, etc) Provide name and details

When?(Daily, monthly, quarterly)

Being used in QI or clinical care at practice?

Y/N

Location of data and person in charge of data collection?

What information on race/ethnicity is being collected? (be specific – list variables)

HOW is race/ethnicity info being collected? (pt completes form, verbal question by receptionist, etc.)

EXAMPLE: Diabetes lab data, PHQ 9 data, visit dataManual entry from PHQ9 forms; auto input from billing system; auto input from lab feedAll diabetic patients at practiceReport to County PPP program; BPC disparities collaborativeI2I registry, Excel SpreadsheetDaily as ablePartial: Patients w/ elevated PHQ 9s are flagged on a monthly basis and names are given to director of behavioral healthComputer in main office; Mary GonzalesEthnicity: Hispanic/non-Hispanic

Race:

Anglo

African American

Asian

Native American

Entered from information provided by patient on “first visit form”
          
          
          

LA Net Data Inventory Form, 2010

Return to Module 6

Current as of May 2013
Internet Citation: Module 6 Appendix. May 2013. Agency for Healthcare Research and Quality, Rockville, MD. http://www.ahrq.gov/professionals/prevention-chronic-care/improve/system/pfhandbook/mod6appendix.html