Medical Office Comparative Database Submission Information

Medical Office Survey on Patient Safety Culture

Many medical offices using the AHRQ Medical Office Survey on Patient Safety Culture have expressed interest in comparing their results to other medical offices. In response, the Agency for Healthcare Research and Quality has established the Medical Office Survey on Patient Safety Culture Comparative Database. This database is a central repository for survey data from medical offices that have administered the AHRQ patient safety culture survey.

Contents

Purpose of the Database
Benefits of Participation and Database Products
Definition of a Medical Office
Participation Requirements
Timeline and Activities
   Registration and Data Submission
   Data Processing and Comparative Database Report Produced
Contact Information 

Purpose of the Database

  • To gather data from the AHRQ Medical Office Survey on Patient Safety Culture into a central repository for comparative purposes.
  • To produce comparative results to help medical offices identify strengths and opportunities for improvement in their patient safety culture. 

Benefits of Participation and Database Products

  • Each participating medical office receives a feedback report comparing their results to the comparative database.
  • A free Comparative Database Report is produced providing aggregate medical office-level statistics. The documents do not include any information identifying participating medical offices.
  • Additional results by medical office characteristics (number of providers, specialty, ownership, and region) and respondent characteristics (staff position) are also available in the Comparative Database Report. 

Definition of a Medical Office

  • A medical office is an outpatient facility in a specific location.
  • Each medical office located in a building containing multiple medical offices is considered a separate medical office.
  • Providers in a single medical office should share administrative and clinical support staff. 

Participation Requirements

To submit data to the database:

  • Medical offices must be located in the United States or in a U.S. territory.
  • Each medical office must have at least five completed surveys.
  • The survey must have been administered in its entirety without significant modifications or deletions:
    • No changes to any of the survey item text and response options.
    • No reordering of survey items.
    • Questions added only at the end of the survey after Section G, before the demographic questions in Section H.

Timeline and Activities 

Registration and Data Submission

Note: Data submission is only open October 1 to 21 in 2013 and 2015. There is no data submission in 2014 or 2016.

  • Step 1: Medical offices, health systems, or survey vendors that have administered the AHRQ Medical Office Survey on Patient Safety Culture indicate their interest in participating in the database by sending an E-mail with "Medical Office Database" in the subject line to DatabasesOnSafetyCulture@westat.com.
  • Step 2: Database staff send registration information to interested submitters.
  • Step 3: Medical offices, health systems, or vendors submitting on behalf of medical offices complete registration information.
  • Step 4: Database staff review the registration information and request a copy of the survey(s) actually administered. Interested submitters are notified regarding their eligibility for participation.
  • Step 5: Eligible medical offices, health systems, or vendors:
    1. Should follow these survey data specifications ( PDF Version [ PDF file - 217.98 KB] ) for formatting respondent-level data files for submission.
    2. Provide the information in the Medical Office Information Form ( PDF Version [ PDF file - 67.98 KB] ) for each medical office submitting data to the database.
    3. Sign a Data Use Agreement ( PDF Version [ PDF file - 150.86 KB] ), which assures medical offices about the confidentiality of their data and explains how their data will be used.
  • Step 6: Eligible medical offices, health systems, or their survey vendors submit respondent-level survey data and other required information about their medical offices. <
    1. Data are submitted using a secure, Web-based system.
    2. Data files must meet data specifications.

Data Processing and Comparative Database Report Produced

  • The data submitted is processed, and averages, standard deviations, minimum and maximum scores, and percentiles are produced.
  • Additional results by medical office characteristics such as ownership and specialty and respondent characteristics such as staff position are produced.
  • A 2012 User Comparative Database Report presents data from 23,679 staff within 934 U.S. medical offices. The full report contains detailed comparative data for various medical office characteristics (number of providers, specialty, ownership, and region) and staff position. 

Contact Information

If you are interested in participating in the Medical Office Survey on Patient Safety Culture Comparative Database, send an E-mail to: DatabasesOnSafetyCulture@westat.com with your complete contact information and "Medical Office Database" in the subject line.

For technical assistance on data submission, call 1-888-324-9790.

Current as of August 2013
Internet Citation: Medical Office Comparative Database Submission Information: Medical Office Survey on Patient Safety Culture. August 2013. Agency for Healthcare Research and Quality, Rockville, MD. http://www.ahrq.gov/professionals/quality-patient-safety/patientsafetyculture/medical-office/2011/mosubinfo.html