Nursing Home Comparative Database Submission Information

Many nursing homes using the AHRQ Nursing Home Survey on Patient Safety Culture have expressed interest in comparing their results to other nursing homes. In response, the Agency for Healthcare Research and Quality has established the Nursing Home Survey on Patient Safety Culture Comparative Database. This database is a central repository for survey data from nursing homes that have administered the AHRQ patient safety culture survey.

Contents

Purpose of the Database
Benefits of Participation and Database Products
Definition of a Nursing Home
Participation Requirements
Timeline and Activities
    Registration and Data Submission
    Data Processing and Comparative Database Report Produced
Contact Information

Purpose of the Database

  • To gather data from the AHRQ Nursing Home Survey on Patient Safety Culture into a central repository for comparative purposes.
  • To produce comparative results to help nursing homes identify strengths and opportunities for improvement in their patient safety culture.

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Benefits of Participation and Database Products

  • Each participating nursing home receives a feedback report comparing their results to the comparative database.
  • A free Comparative Database Report is produced providing aggregate nursing home-level statistics. The documents do not include any information identifying participating nursing homes.
  • Additional results by nursing home characteristics (e.g., bed size and ownership) and respondent characteristics (job title and nursing home work area, interaction with residents, and shift worked) are also available in the Comparative Database Report.

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Definition of a Nursing Home

  • A nursing home is a facility or a special contained area of a facility that has only licensed nursing home beds and is not an assisted living, community care, or independent living facility.

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Participation Requirements

To submit data to the database:

  • Nursing homes must be located in the United States or in a U.S. territory.
  • Each nursing home must have at least 10 completed surveys.
  • The survey must have been administered in its entirety without significant modifications or deletions: 
    • No changes to any of the survey item text and response options.
    • No reordering of survey items.
    • Questions added only at the end of the survey after Section E, or before the demographic questions in Section F.

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Timeline and Activities

Registration and Data Submission

Note: Data submission is only open April 1 to 21 in 2014 and 2016. There is no data submission in 2015 or 2017.

  • Step 1: Nursing homes, systems/chains, or survey vendors that have administered the AHRQ Nursing Home Survey on Patient Safety Culture indicate their interest in participating in the database by sending an Email with "Nursing Home Database" in the subject line to DatabasesOnSafetyCulture@westat.com.
  • Step 2: Database staff send registration information to interested submitters.
  • Step 3: Nursing homes, systems/chains, or vendors submitting on behalf of nursing homes complete registration information.
  • Step 4: Database staff review the registration information and request a copy of the survey(s) actually administered. Interested submitters are notified regarding their eligibility for participation.
  • Step 5: Eligible nursing homes, systems/chains, or vendors:
    1. Should follow these survey-data specifications (PDF File, 130 KB] for formatting respondent-level data files for submission.
    2. Provide Medicare Provider ID and nursing home characteristics such as bed size and ownership status. Follow these specifications to gather nursing home characteristics (PDF File, 34 KB).
    3. Sign a Data Use Agreement (PDF File, 34 KB], which assures nursing homes about the confidentiality of their data and explains how their data will be used.
  • Step 6: Eligible nursing homes, systems/chains, or vendors submit respondent-level survey data and other required information about their survey administration.
    1. Data are submitted using a secure, Web-based system (https:// www.sops-database.org/nursinghome).
    2. Data files must meet data specifications.

The deadline for submission of all information and survey data files for any given submission year is April 21.

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Data Processing and Comparative Database Report Produced

  • The data submitted are processed, and averages, standard deviations, minimum and maximum scores, and percentiles are produced.
  • Additional results by nursing home characteristics such as bed size and ownership and respondent characteristics such as job title, work area, interaction with residents, and shift worked are produced.
  • The 2011 User Comparative Database Report presents data from 16,155 staff within 226 nursing homes. The full report contains detailed comparative data for various nursing home characteristics (bed size and ownership) and respondent characteristics (job titles, work areas, interaction with residents, and shift worked).

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Contact Information

If you are interested in participating in the Nursing Home Survey on Patient Safety Culture Comparative Database, send an Email to: DatabasesOnSafetyCulture@westat.com with your complete contact information and "Nursing Home Database" in the subject line. For technical assistance on data submission, call 1-888-324-9790.

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Current as of April 2014
Internet Citation: Nursing Home Comparative Database Submission Information. April 2014. Agency for Healthcare Research and Quality, Rockville, MD. http://www.ahrq.gov/professionals/quality-patient-safety/patientsafetyculture/nursing-home/resources/nhdbsubmissions.html