Community Pharmacy Comparative Database Submission Information

Many pharmacies using the AHRQ Community Pharmacy Survey on Patient Safety Culture have expressed interest in comparing their results to other pharmacies. In response, the Agency for Healthcare Research and Quality has established the Community Pharmacy Survey on Patient Safety Culture Comparative Database. This database is a central repository for survey data from pharmacies that have administered the AHRQ patient safety culture survey.

Contents

Purpose of the Database
Benefits of Participation and Database Products
Definition of a Community Pharmacy
Participation Requirements
Timeline and Activities
    Registration and Data Submission
    Data Processing and Comparative Database Report Produced
Contact Information

Purpose of the Database

  • To gather data from the AHRQ Community Pharmacy Survey on Patient Safety Culture into a central repository for comparative purposes.
  • To produce comparative results to help pharmacies identify strengths and opportunities for improvement in their patient safety culture.

Top of Page

Benefits of Participation and Database Products

  • Each participating pharmacy will receive a feedback report comparing their results to the comparative database.
  • A free Comparative Database Report will be produced providing aggregate pharmacy-level statistics. The documents do not include any information identifying participating pharmacies.
  • Additional results by pharmacy characteristics (type of pharmacy, number of affiliated locations, and average number of prescriptions filled per week) and respondent characteristics (staff position and tenure in pharmacy) are also available in the Comparative Database Report.

Top of Page

Definition of a Community Pharmacy

  • A pharmacy is defined as a community pharmacy in a specific location.
  • Each pharmacy that is part of a pharmacy chain or health care system is considered a separate pharmacy.

Top of Page

Participation Requirements

To submit data to the database:

  • Pharmacies must be located in the United States or in a U.S. territory.
  • Each pharmacy must have at least five completed surveys.
  • The survey must have been administered in its entirety without significant modifications or deletions: 
    • No changes to any of the survey item text and response options.
    • No reordering of survey items.
    • Questions added only at the end of the survey, or after Section E, before the demographic questions in Section F.

Top of Page

Timeline and Activities 

Registration and Data Submission

Data submission will be open September 15-November 1, 2014 and October 3-21, 2016.

Planned Community Pharmacy Survey on Patient Safety Culture Data Submission Periods

  2013 2014 2015 2016 2017
Planned Community Pharmacy Survey on Patient Safety Culture Sept. 2014 Oct. 2016

Note: "—" indicates that there is no data submission for that year.

  • Step 1: Pharmacies, systems/chains, or survey vendors that have administered the AHRQ Community Pharmacy Survey on Patient Safety Culture indicate their interest in participating in the database by sending an Email with "Community Pharmacy Database" in the subject line to DatabasesOnSafetyCulture@westat.com.
  • Step 2: Database staff send registration information to interested submitters.
  • Step 3: Community pharmacies, systems/chains, or vendors submitting on behalf of pharmacies complete registration information.
  • Step 4: Database staff review the registration information and request a copy of the survey(s) actually administered. Interested submitters are notified regarding their eligibility for participation.
  • Step 5: Eligible pharmacies, systems/chains, or vendors:
    1. Should follow these survey data specifications ( PDF file PDF version - 72 KB ) for formatting respondent-level data files for submission.
    2. Provide pharmacy NPI number and pharmacy characteristics such as pharmacy type, number of locations, and number of prescriptions per week. Follow these specifications to gather pharmacy characteristics ( PDF file PDF version - 37 KB ).
    3. Sign a Data Use Agreement ( PDF file PDF version - 62 KB ), which assures pharmacies about the confidentiality of their data and explains how their data will be used. .
  • Step 6: Eligible pharmacies, systems/chains, or vendors submit respondent-level survey data and other required information about their survey administration.
    1. Data are submitted using a secure, Web-based system (https://www.sops-database.org/pharmacy).
    2. Data files must meet data specifications.

The deadline for submission of all information and survey data files for 2014 is November 1.

 Data Processing and Comparative Database Report Produced

  • The data submitted is processed, and averages, standard deviations, minimum and maximum scores, and percentiles are produced.
  • Additional results by pharmacy characteristics such as pharmacy type, number of locations, number of prescriptions per week, and respondent characteristics such as staff positions and tenure in pharmacy are produced.

Top of Page

Contact Information

If you are interested in participating in the Community Pharmacy Survey on Patient Safety Culture Comparative Database, send an Email to: DatabasesOnSafetyCulture@westat.com with your complete contact information and "Community Pharmacy Database" in the subject line. For technical assistance on data submission, call 1-888-324-9790.

Top of Page

Current as of July 2014
Internet Citation: Community Pharmacy Comparative Database Submission Information. July 2014. Agency for Healthcare Research and Quality, Rockville, MD. http://www.ahrq.gov/professionals/quality-patient-safety/patientsafetyculture/pharmacy/resources/pharmsubmission.html