Managing and Evaluating Rapid-Cycle Process Improvements as Vehicles for Hospital System Redesign: Table 1

Schedule for Rapid Improvement Event Week (Kaizen)
Day/Time Function
Monday
8:00-8:15 Welcome and kickoff by executive staff
8:15-10:00 Training on RIE methodology
10:00-10:15 Break
10:15-10:45 Project scope, aim/goal, metrics, team rules
10:45-11:30 Waste walk-through RIE process
11:30-12:15 Lunch break
12:15-1:00 Education in Lean philosophy and tools
1:00-3:45 Map current process & gather data (include 10 minute break)
3:45-4:00 Lessons learned/accomplishments
4:00-4:45 Team leader/sponsor review
Tuesday
8:00-8:30 Review Aim/Goal, Metrics, Project Scope, Current Wastes & Process
8:30-9:00 Brainstorm Ideal State Ideas
9:00-11:00 Create Future State
11:00-12:00 Identify Ideas/Actions to implement to move towards future state
12:00-12:45 Lunch Break
12:45-2:00 Develop "to-do" list, assign tasks, answer questions, and resolve concerns
2:00-2:10 Break
2:10-3:00 Develop "to-do" list, assign tasks, answer questions, and resolve concerns
3:00-3:45 Educate staff in areas that will be affected by future state changes
3:45-4:00 Lessons learned/accomplishments
4:00-4:45 Team leader/sponsor review
Wednesday
8:00-12:00 Implement changes, educate staff, monitor metrics, and adjust changes.
12:00-12:45 Lunch break
12:45-3:45 Implement changes, educate staff, monitor metrics, and adjust changes.
3:45-4:00 Lessons learned/accomplishments
4:00-4:45 Team leader/sponsor review
Thursday
8:00-11:00 Implement changes, educate staff, monitor metrics, and adjust changes.
11:00-11:15 Break
11:15-12:15 Develop standard work for new process, communicate, and train
12:15-1:00 Lunch break
1:00-3:00 Develop standard work for new process, communicate, and train
3:00-4:00 Develop/complete presentation for leadership out-briefing
Friday
8:00-9:00 Leadership out-briefing

All team members attend the Friday out-briefing and each participates in the presentation. All the executive staff and the CEO are present at this meeting.

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Page last reviewed August 2016
Internet Citation: Managing and Evaluating Rapid-Cycle Process Improvements as Vehicles for Hospital System Redesign: Table 1. Content last reviewed August 2016. Agency for Healthcare Research and Quality, Rockville, MD. http://www.ahrq.gov/research/findings/final-reports/rapidcycle/rapidcycletab1.html