Appendix 5-B. Audio Consideration Checklist

AHRQ Publishing and Communications Guidelines

This checklist contains questions to assist AHRQ project officers and contractors who are considering the creation of an audio product.

Purpose
What do you intend to accomplish with this audio recording (e.g., does the message relate to saving money, reaching a particular audience, etc.)? 
What specific message are you trying to send?  
How does your message align with AHRQ priorities? 
Why is an audio product the best way to convey your message? 
If the recording is intended to be used for training, what particular problem or issue are you addressing? 
Audience 
Have you had specific requests for audio recordings regarding this information?___ Yes     ___ No

If yes, from which individuals or groups?
Who is your target audience? How will the audience use the information presented? 
How many people do you believe will listen to your recording?Number
How and when do you envision people will listen to the audio file?___ CD
___ Through the Internet
___ At a conference
___ Other:
How long with the information be useful? What will determine when it is out of date?___ <6 months
___ 1 year
___ >1 year
Do similar recordings already exist?___ Yes     ___ No

If yes, how will your recording be different?
Funding
What is the budget for the project?$
Does the budget include funds for:
  • Pre-production (including scripting)?
  • Post-production (including transcripts)?
  • Duplication (including packaging)?


___ Yes     ___ No

___ Yes     ___ No

___ Yes     ___ No
What is the funding source?  
Scheduling
When do you need to have a finished product in hand?Date:
Is the product tied to an event?___ Yes     ___ No

If yes, name and date of the event:
How many copies of the recording will you require?Quantity:
How will the recording or file be distributed?___ Mail
___ Conference
___ Internet
___ Other:
Does it need to be packaged in a particular way? 
If yes, have you contacted someone from OCKT's publishing staff to review the packaging?
(Go to Section 1 of the AHRQ Publishing and Communications Guidelines for information on style and submitting art files.)
 
Production
How long will the recording be?Minutes:
Who will be featured on the recording? 
How were these people chosen for the product?Rationale:
Will stock music be used?___ Yes     ___ No

If yes, (a) how will it be obtained (b) what is the cost of the music, and (c) what rights does purchase convey to AHRQ?
Who is drafting the script? (OCKT must review all scripts.)Name
What vendor will produce the recording?Company name:
Main contact with phone number:
Why was this vendor chosen?Rationale
Through what mechanism will the vendor be paid (e.g., contract; task order; other)? 
Clearance and Contracting
Who on the project will work with OCKT on getting clearance for the recording?Name
In addition to OCKT staff, who will need to approve the script and/or final recording?Name:
Contact information:
(a) Has the vendor been informed he is required to provide transcripts of all audio files, and (b) is this written into the contract or task order?(a) ___ Yes     ___ No

If no, why not?

(b) ___ Yes     ___ No

If no, why not?
(a) Has the vendor been informed that every person whose voice is heard in the recording must sign a talent release and (b) is this written into the contract or task order? See Appendix 5-C for a sample.(a) ___ Yes     ___ No

If no, why not?

(b) ___ Yes     ___ No

If no, why not?
(a) Has the vendor been informed that the final version of the recording must comply with all relevant requirements of Section 508 of the Rehabilitation Act, and (b) is this written into the contract or task order?(a) ___ Yes     ___ No

If no, why not?

(b) ___ Yes     ___ No

If no, why not?
Evaluation
How will you measure the product's impact? 

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Current as of February 2013
Internet Citation: Appendix 5-B. Audio Consideration Checklist: AHRQ Publishing and Communications Guidelines. February 2013. Agency for Healthcare Research and Quality, Rockville, MD. http://www.ahrq.gov/research/publications/pubcomguide/pcguide5apb.html