AHRQ Safety Program for Surgery
Introduction
Problem Statement
This tool will help your safety program team understand the core tasks of this project and will help you organize your team to complete the work. Just like clinical teams, effective improvement teams have clearly defined roles and responsibilities. Explicit delegation helps share leadership, ownership, and accountability.
Please Adapt This Tool
A team of clinicians designed this tool to anticipate and manage project work. Please modify this tool to best fit your team’s needs.
How To Use This Tool
Evaluate the amount of work involved for each task. Determine if your team has sufficient resources. Evaluate the type of work involved for each anticipated task. Determine if your team has the appropriate skill set. Evaluate tasks across your unit as well. Determine how to balance the workload. You can use the AHRQ Safety Program for Surgery Toolkit to guide your team through the quality improvement intervention design process.
Surgical Safety Team Roles and Responsibilities Tool
SURGICAL SAFETY TEAM TASKS | PRIMARY CONTACT | SUPPORT CONTACT | TARGET DUE DATES |
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PROJECT TASKS |
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LogisticsWho will schedule meeting times, locations, and conference lines? |
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COMPREHENSIVE UNIT-BASED SAFETY PROGRAM TASKS (ADAPTIVE) |
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Educate Staff on the Science Of SafetyWho will ensure all staff and providers receive training? |
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Engaging ExecutivesWho will be the liaison to the executive team member ensuring participation at meetings and presenting team updates? |
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Hospital Survey On Patient Safety AdministrationWho will administer the safety culture survey? Who will ensure a high response rate? Who will analyze the safety culture results? Who will debrief the safety culture results? |
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Staff Safety AssessmentWho will administer the staff safety assessment? Who will monitor responses and how often will responses be collected? Who will analyze the safety assessment results? Who will debrief the safety assessment results? |
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Learning From Defects Through SensemakingWho will track defects? Who will drive the investigation process and dissemination of findings? |
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Implement Teamwork ToolsWho will lead the implementation of briefings, debriefings, and other teamwork tools? |
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SURGICAL SITE INFECTION PREVENTION TASKS (TECHNICAL) |
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AuditsWho will collect and enter audit data? |
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Data ReportingWho will generate reports for surgical site infection rates? |
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Data FeedbackWho will provide feedback on surgical site infection rates to frontline providers, the board of directors, hospital executives, or others? |
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Implementation of Practice ChangesWho will lead efforts to align practice with evidence-based guidelines? |