Event Investigation and Analysis Guide: Appendix F

Solutions Meeting Announcement Template

On behalf of (insert executive sponsor name), we would like you to participate in our upcoming solutions meeting related to (describe safety event).

The solutions meeting will take place at (time) (date) (location).

Your attendance and participation and that of your staff demonstrate your commitment to patient safety and encourage open dialogue and ownership of solutions to help better care for our patients. You were specifically invited because (XXXX).

You are being asked to attend because your presence is essential to develop effective solutions to the contributing and causal factors found during our event review. This meeting is designed to create solutions and develop a plan for implementing these solutions.

The meeting will last approximately 60–90 minutes and will be facilitated by (name, department). The intent of the solutions meeting is to walk away with an actionable plan for safety improvement.

If you have any questions, feel free to contact me by phone (xxx-xxx-xxxx) or email xxxx.xxxx@xxxx.xxx.

Thank you in advance for your preparation and attendance at this solutions meeting.

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Page last reviewed February 2017
Page originally created April 2016
Internet Citation: Event Investigation and Analysis Guide: Appendix F. Content last reviewed February 2017. Agency for Healthcare Research and Quality, Rockville, MD. http://www.ahrq.gov/professionals/quality-patient-safety/patient-safety-resources/resources/candor/module4-guide-apf.html